Department of Defense Education Activity School Support Assistant in Camp Foster, Japan

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DoDEA, through its Community Strategic Plan has made a commitment to be among the world's leaders in Education. The mission to educate, engage, and empower each student to succeed in a dynamic world is achieved through its five strategic goals of Student, School, talent, Organization, and Outreach Excellence. DoDEA is a major Department of Defense (DoD) Field Activity with worldwide scope. DoDEA plans, directs, and coordinates, and manages the education programs for DoD dependents.

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**Position is located at Killin Elementary School, Camp Foster, Okinawa, Japan

School Support Assistant, GS-0303-05**

  • Performs the material management and support services functions for a DoDDS school/office in order to provide adequate and timely logistics support to students, staff, and faculty.
  • Prepares, edits, and submits orders to the Area Director's office for purchasing supplies and equipment within specified budget/time constraints based on approved requests from facility and support staff.
  • Performs a combination of tasks concerned with the receipt, storage, issue and replenishment of supplies and equipment, forms, publications, texts and other books, and items requiring special handling (e.g., live specimens, hazardous materials such as gasoline, volatile chemicals, and gases), as well as technical items such as computer equipment, facsimile machines, and audiovisual equipment. School Support Assistant, GS-0303-06
  • Serves as property custodian maintaining a perpetual inventory of non-expendable property and supply records for durable items in the school.
  • Verifies and records serial numbers upon receipt of goods, bar code items, and adds items to the accountable item listing in the automated material management system.
  • Issues accountable items to faculty, school staff, contractors, parents, guardians, and students against sub-hand receipts.
  • Conducts special, joint, or annual inventories of hand-receipt accounts in conjunction with the hand-receipt holder and adjusts records based on findings.
  • Ensures adequate controls for accountable property are maintained by property holders by periodically inspecting classrooms to match serial/tag numbers against the sub-hand receipts.
  • Assures all supply transactions are recorded in an automated system and that copies are maintain according to policy.
  • Compiles financial data to forecast the budget for replenishment of supplies and equipment and equipment repair.
  • Uses Government Purchase Card (GPC) to purchase supplies and services for the school.
  • Sets or revises stock levels for authorized items available through the supply system for school stock.
  • Identifies trends to the school principal to ensure funds are not exceeded or exhausted before the end of the year.
Travel Required

Not required

Supervisory status


Promotion Potential


  • #### Job family (Series)

0303 Miscellaneous Clerk And Assistant

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  • Requirements


Conditions of Employment

CONDITIONS OF EMPLOYMENT: All candidates must be U.S. Citizens however; a non-U.S. Citizen may be considered with all of the following: 1. Valid active green card, and, 2. Social Security Number (SSN), and, 3. Must have resided in the United States for a period of at least three years, and, 4. Must now reside within the local commuting area where the position is located.

Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

  • Male applicants must meet the Selective Service requirement
  • All requirements must be met at time of appointment. You are advised to submit your documents promptly as part of your application package.
  • Applicants may be required to complete a 2-year probationary or trial period.
  • You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.
  • Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries). Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.
  • Appointment is subject to the completion of a favorable suitability determination and favorable re-investigation every five years.

GS-0303-05 position:

In order to qualify for this position, you need one year of specialized experience at the GS-04 level. Examples of specialized experience include: ordering supplies for a business, office and/or organization; conducting inventory counts of supplies on hand; and/or creating reports using data from databases and supply records.

GS-0303-06 position:

In order to qualify for this position, you need one year of specialized experience at the GS-05 level. Examples of specialized experience include: working in an office using an automated government supply system; ordering government supplies/equipment; conducting inventory of government property; maintaining hand receipts; and maintaining a Government Purchase Card (GPC) program.


GS-0303-05 position:

EDUCATION SUBSTITUTION of four years above high school. One year of full time academic study is defined as 30 semester hours, 45 quarter hours in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school.

GS-0303-06 position:

There is no substitution of education for experience at the GS-06 grade level.

Additional information

Work schedules may be part-time, full-time or school year seasonal. Some positions are part-time with seasonal work schedules. School year seasonal work schedules include periods in a non-pay/non-duty status during the holiday, spring and summer recess periods.

This announcement may be used to fill multiple vacancies.

Citizenship/Ordinarily Resident Status: Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.

Dual Citizens: Applicants who hold dual American/German citizenship will not be appointed to positions in Germany. Citizenship eligibility will be verified prior to appointment.

Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23. Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child. For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. A family member must physically reside with his or her sponsor to receive family member preference.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once your application is complete, the Human Resources Office will compare your resume and supporting documentation against your responses to the assessment questionnaire to determine if you are qualified for this position. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position.

Applicants will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, selection preference will in the following order: 1) Military Spouse preference applicants and all applicants with veteran's preference 2) Family Member applicants without veteran's preference 3) Excepted service family member applicants and Current DoDEA employees

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Background checks and security clearance
Security clearance

Q - Nonsensitive

Drug test required


  • Required Documents


Required Documents

The following documents must be submitted by 11:59 p.m. Eastern Time on . You are not required to submit a document if it does not apply to you.

  • Questionnaire
  • Resume
  • All applicants must submit the Overseas Pre-Employment Data Form with their application. The form is located at
  • Transcripts, if applicable
  • Eligibility documentation Eligibility documentation may contain:
  • Copy of latest SF-50, Notification of Personnel Action, if applicant has current or previous Federal civil service experience.
  • Applicants requesting Military Spouse Preference (MSP) must submit the following documents along with their completed application: a. Military Spouse Employment Request Form b. A copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; or a Command Sponsorship letter and marriage certificate, if you are not on the sponsor's orders
  • Applicants claiming 5-point veteran's preference must submit a copy of DD-214 (copy member 4), Certificate of Release or Discharge from Active Duty. Applicants claiming 10-point veteran's preference must complete SF-15 as well as the required documentation indicated on the SF-15. Lack of supporting documentation will result in the agency's inability to recognize veteran status for this announcement.
  • Future Military Retirees/Separatees must submit a copy of retirement or most recent DD-214 (copy member 4) or certification document* OR a copy of your retirement letter (if applicable) AND a copy of your terminal leave request (if applicable). You will be required to provide your DD-214 upon issuance. Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces.

*The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. The certification MUST show the characterization of your discharge (Honorable, General, etc.)

Note: Applicants WILL NOT be considered or rated if all of the forms indicated above (if applicable) are not included in application packet.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits



A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply


How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on 09/28/2018 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. Your application/resume for Federal employment must include the following information in order to be considered for the position: Total employment period (i.e., starting and ending dates (months and years) and number of hours per week for each work experience, paid and unpaid. A description of your duties and accomplishments for each experience, including volunteer. If you are a current or former Federal employee, include highest federal civilian grade held, job series and dates of employment)

NOTE: USA Jobs resume tool is highly recommended.

  • Click the Submit My Answers button to submit your application package.

  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

  • It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

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Agency contact information
Pacific South Human Resources




Killin Elementary School OKINAWA JAPAN Unit 35016 FPO, AP 96373 US

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Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 09/14/2018 to 09/28/2018

Service: Competitive

Pay scale & grade: GS 5 - 6

Salary: $28,945 to $41,939 per year

Appointment type: Permanent

Work schedule: Full-Time