Exterran Coordinator HSE - Intermediate in Houston, Texas
Reports to: Vice President, Global HSSE
Position Summary: Responsible for advanced secretarial work requiring knowledge of organization policies and procedures and a detailed knowledge of the particular department. Duties involve use of technical terminology, composing of correspondence, maintenance of confidential records and HSSE databases. Screens incoming calls and arranges appointments and meetings. Exercises judgment in determining priorities and performing assignments.
Essential Duties & Responsibilities:
Screens telephone calls, greets visitors, and relays messages to appropriate parties
Provides clerical assistance, including filing, copying, pick up and distribution of mail, delivery of messages, etc.
Maintains supervisor's calendar, periodically schedules appointments
Produces business correspondence, reports, forms and related materials
Compiles and computes data for routine business reports
Maintains office supplies
Maintains files and records
Maintains time and material reports and related record keeping
Required Skills or Tools:
Proficient using complete Microsoft Suite (Word, Excel, PowerPoint etc.) and PC skills
Proficient with email and calendaring system; Microsoft Outlook preferred
Proficient with multi-line phone and voicemail
High School Diploma or equivalent;
Minimum seven years experience as an administrative assistant/secretary
Must be able to work under pressure
Must be able to work with the team in developing improved work processes for the department
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. The list of job elements, responsibilities, skills, duties, requirements, or conditions is not exhaustive, but is merely illustrative of the current requirements of the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exterran is an Equal Opportunity Employer. Exterran provides equal employment opportunity to all qualified individuals regardless of race, color, religion, sex, age, national origin, citizenship, veteran status, disability, sexual orientation, gender identity, genetic information, or any other factor protected by applicable federal, state or local law.